L3 ERP Senior OpenText VIM Functional Specialist

Proudly founded in Australia, we are a global energy company providing reliable and affordable energy to help people lead better lives. Woodside Global Solutions in Bengaluru brings together talent, digital expertise and operational excellence to support Woodside's global operations.

Woodside Global Solutions in Bengaluru is being built as a hub of excellence, to drive innovation and global collaboration. We are looking for talented professionals who are eager to make a global impact, helping to shape the future of Woodside together.

The L3 ERP Senior OpenText VIM Functional Specialist provides senior functional expertise across OpenText Vendor Invoice Management (VIM) within the SAP S/4HANA ecosystem, supporting invoice automation, accounts payable processing and procure-to-pay capabilities across global operations.

The role is responsible for supporting, enhancing and governing VIM solutions and related integrations, ensuring invoice processing capabilities remain stable, compliant, efficient and aligned with Woodside’s Finance, Accounts Payable, Contracts & Procurement and ERP operating model.

Working closely with Business Process Owners, Design Authority, ERP functional, technical, integration, security and managed service teams, the role provides functional leadership across solution design, project delivery, operational support, upgrades and continuous improvement initiatives.

The role contributes to ERP service reliability, invoice automation, tax compliance, audit readiness and business transformation through delivery of sustainable, supportable and scalable invoice management solutions.

•Provide senior functional expertise and solution leadership for OpenText Vendor Invoice Management (VIM) and related SAP S/4HANA invoice processing capabilities.

•Participate in solution design, architecture and Design Authority discussions, evaluating solution options and ensuring proposed designs align with business requirements, SAP best practices and ERP governance standards.

•Drive continuous improvement of invoice automation capabilities through reduction of manual processing, optimisation of exception handling, improvement of straight-through processing rates and adoption of emerging SAP and OpenText capabilities.

•Lead or contribute to VIM-related projects, implementations, upgrades, acquisitions, significant change requests and business transformation initiatives across the ERP landscape.

•Analyse, troubleshoot and resolve complex invoice processing, workflow, exception handling, posting and integration issues across OpenText VIM and SAP S/4HANA.

•Support global invoice processing requirements, including indirect tax handling, invoice compliance requirements, withholding tax considerations and integration with tax determination solutions such as Vertex and related finance applications.

•Provide functional expertise for advanced invoice processing scenarios including Evaluated Receipt Settlement (ERS), Recipient Created Tax Invoices (RCTI), service-based procurement, non-PO invoices and three-way matching processes.

•Support integration points between VIM, SAP S/4HANA Finance, Materials Management, Ariba, workflow solutions, document capture technologies and related enterprise platforms.

•Support ERP lifecycle management activities, including technical currency assessments, upgrade projects, compatibility reviews, regression testing and adoption of new VIM, SAP and OpenText capabilities.

•Produce and maintain high-quality functional specifications, solution designs, testing artefacts, support documentation and operational runbooks.

•Ensure all VIM solutions and changes comply with SOX controls, audit requirements, access governance requirements and Woodside ERP governance processes.

•8–12 years’ experience in SAP functional consulting, implementation or systems improvement roles within complex enterprise environments.

•Minimum 5 years hands-on experience with OpenText Vendor Invoice Management (VIM) within SAP S/4HANA or ECC environments, including workflow configuration, document processing, exception management, invoice automation, OCR/capture solutions and integration with SAP business processes.

•Demonstrated experience leading SAP and OpenText VIM implementations, upgrades, business transformations and complex enhancement initiatives across the full solution lifecycle, including solution evaluation, architecture and Design Authority engagement, solution design, delivery, technical currency planning and adoption of sustainable, supportable ERP solutions.

•Strong understanding of end-to-end Procure-to-Pay and Accounts Payable processes, including purchase order invoices, non-PO invoices, service entry sheet processing, goods receipts, invoice matching, approval workflows, Evaluated Receipt Settlement (ERS) and Recipient Created Tax Invoice (RCTI) functionality.

•Strong knowledge of SAP Finance and Materials Management integration points relevant to invoice processing, including vendor master data, purchasing processes, account assignment, taxation, tolerances, blocked invoices and payment processing.

•Experience supporting global invoice processing and tax compliance requirements, including indirect tax processing, VAT/GST considerations and integration with tax and procurement platforms such as Vertex, Ariba and SAP S/4HANA.

•Working understanding of SAP Business Technology Platform (BTP), SAP integration patterns and modern SAP extension approaches.

•Working knowledge of SAP extensibility concepts including user exits, BADIs, enhancement spots and custom developments, with the ability to collaborate effectively with developers and technical teams.

•Experience analysing workflows, processing logs, integrations, document processing records and custom enhancements to support effective root cause analysis and incident resolution.

•Strong understanding of SAP change, testing, release and deployment processes, including functional specifications, regression testing, defect management and production support.

•Understanding of SOX compliance, audit controls, segregation of duties requirements and ERP governance frameworks applicable to financial and invoice processing systems.

•Strong stakeholder engagement, communication and problem-solving skills, with the ability to work effectively across Finance, Accounts Payable, Contracts & Procurement, Tax, Digital, Managed Service Providers and technical teams

•Bachelor’s degree in Business Systems, Finance, Information Technology, Computer Science or a related field, or equivalent work experience.

•SAP S/4HANA Finance, SAP MM, OpenText VIM, SAP Workflow or related certifications are desirable.